The AGF’s annual report said the illegalities were perpetrated in 13 transactions.
The transactions involved both chambers of the National Assembly, the Management as well as the National Assembly Service Commission (NASC), and the National Institute for Legislative Studies (NILS).
See breakdown below:
HOUSE OF REPS
The report said House incurred the highest infraction of N1.1 billon followed by Management, N347.8 million; NILS, N246.5 milliion; the Senate N205.7 million; legislative aides N70 million and NASC,N30 million.
The Auditor-General observed that contracts for the purchase of 48 Units of Utility Vehicles were awarded to three contractors at N624 million, Daily Trust reports.
The report stated that, “records however showed that the supply of 14 Units of these motor vehicles were not made.
“The Clerk has been informed and has been requested to recover monies paid for the outstanding 14 vehicles and forward the recovery particulars for audit verification.”
The Auditor-General said 50 cash advances amounting to N499.6 million were granted to staff to carry out various assignments.
“However, as at the time of writing this report in August, 2016, more than a year after, the advances are yet to be retired.
“Some of the vouchers were granted multiple advances without retiring the previous ones in violation of the Financial Regulations which provides that no new advance should be granted, if the previous ones had not been retired” it stated.
The report said that the Clerk of the National Assembly had been requested to recover the advances from the affected officers and furnish the Auditor-General with the recovery particulars for audit verification.
The Auditor-General’s report said N186million meant for the payment of Motor Vehicle Loan which was paid into a Commercial Bank Account as indicated in the mandate was misapplied for other purposes such as organizing Senate Retreat and Pre-Valedictory Session of the 7th Senate.
This action, according to the report, violates the provision of Financial Regulations 417 which states that, “Votes must be applied only to the purpose for which money is provided. Expenditure incorrectly charged to a Vote shall be disallowed”
The Clerk of the National Assembly has been notified and requested to explain reasons for the Violation of extant rule. He was also asked to recover the fund and forward the particulars for audit verification.
Also Bank Charges amounting to N15.9 million were charged for the period July to December, 2015.
“This is contrary to the provisions of e-Payment Circular Ref no. TRY/A8/88/2008 which requires that individual benefits and claims should be effected through their personal Bank accounts. Financial Regulations 734 also provides that ‘’ No Government Organization or Agency shall place government funds in any Commercial Bank that will charge any commission on transactions “.
The Clerk has been asked to recover the amount and furnish the Auditor-General with the recovery particulars for audit verification.
In the Management accounts, the Auditor-General said the personnel Account was overdrawn in two instances, and this attracted a penalty amounting to N8.8 million in violation of the provisions of Financial Regulations 710 which states that “No Government Bank Account shall be overdrawn or any temporary advance obtained from a bank and any bank charges incurred shall be recovered from the Accounting officer.”
The Clerk has been requested to pay back the money and furnish the Auditor-General with the payment particulars for audit verification.
It also observed that account payment vouchers amounting to N115.9 million paid by the Management within the first 6 (Six) months of the financial year 2015, were not produced for audit examination.
It was further observed that Cash Advances totalling N158million granted to members of staff in 17 instances between the months of January and June 2015 are yet to be retired at the time of writing this report in the month of August 2016, (more than a year after payments) in flagrant disregard of extant regulations which stipulate that all advances should be retired/accounted for, immediately after the completion of the assignment for which funds were granted.
The Clerk has been communicated that the defaulters should be sanctioned in line with the provision of Financial Regulation.
During the Audit of National Assembly Budget & Research Office (NABRO) account, financial scandal of N66million was observed. It said there was Vital/relevant supporting documents.
The Audit of the Personnel Accounts of the Legislative Aides revealed that a total sum of N78.5million was expended on the payment of Overtime/Special Allowances to officials who are not Legislative Aides, in the months of November and December 2015.
“This payment found to be irregular has been brought to the attention of the Clerk of the National Assembly. He should produce the enabling authority, otherwise he should return the sum of N70, 560,000.00 to Government Treasury and furnish Auditor-General with the recovery particulars for verification,” the report stated.
NASS SERVICE COMMISSION
An amount totalling N17million was deducted from four months’ salaries by the commission in the year 2015 as PAYE (Pay As You Earn) and claimed to have been remitted to the Federal inland Revenue Services without any evidence of payment to FIRS.
“If evidence cannot be produced, then they said amount should be recovered and paid back to FlRS (and) furnish the Auditor-General with payment particulars for verification.”
The report observed that despite the prohibition of payments by cheque by the Federal government, except in extreme cases, the institute used cheque to make payment for transactions amounting to N246 million.
This act, according to the report contravenes the provisions of Financial Regulation 631 which says all payment shall be made through electronic payment.